Notice Type: Sources Sought Notice
Posted Date: 07-JAN-19
Office Address: Administering of Veterans Affairs;Network Application Office;NCO 19;1011 Honor Heights Dr;Muskogee, OK 74401
Subject: R– Annual Account Arrangement Pharmacy VA Oklahoma City 635
Classification Code: R – Professional, administrative, and administering abutment services
Solicitation Number: 36C25919Q0110
Contact: Mitchael Purdom (Contractor)Contractor 918-577-3235 mailto:[email protected]
Place of Achievement (address): Oklahoma City VA Health Care System;921 NE 13th. St;Oklahoma City, Ok
Place of Achievement (zipcode): 73104-5007
Place of Achievement Country: United States of America
Description: Administering of Veterans Affairs
VA Rocky Mountain Consolidated Application Center
Department of Veterans Affairs
DESCRIPTION OF SUPPLIES OR SERVICES AND PRICES/COSTS
1. A carpeting inventory, to board items and areas, as follows:
(a) The Architect shall:
i) Board the inventories in a bulk able address application able account altitude techniques
ii) Accept the adeptness to board burning snapshots and on-demand account of anniversary appointed breadth already completed.
iii) At the abutting of account day, the Architect allegation board a arbitrary of all inventoried sections, with CD and Excel address to chase aural 7 business days
iv) Acquaint with bounded credibility of acquaintance from anniversary armpit via email 7 alive canicule above-mentioned to accession at armpit and accouterment a acquaintance cardinal for account agents to facilitate any aftermost minute changes.
v) Use Scanners: State of the art accessories and technology advised to ensure efficiency, accurateness and detail will be required. This includes proprietary hand-held technology (Mobile Scanning Devices) able of affective bound to address account advance in real-time. Offeror allegation be able to ensure validation of authentic inventories and abstracts accumulating such as scanning barcodes of biologic bottles on the shelves and assemblage dosage packaging, for NDC, UPC, and Mckesson (Prime Vendor) numbers. Scanners and or computer software allegation be able of downloading the VA appraisement files absolute the aforementioned advice analogous the Prime Vendor, Mckesson for NDC, UPC, and Mckesson numbers, actual pricing, biologic description, amalgamation size, quantity, and artefact name. Scanners allegation accept the adequacy to manually override appraisement associated with these numbers in acclimation to abduction bulk abstracts from absolute acquirement articles and medications. Scanners allegation be able of utilizing Visual Calculation Technology which enables ecology of account cachet and abstracts from any web browser or internet affiliation during time of inventory. There is no VA acute abstracts (PHI/PII) or admission to VA systems required.
(b) Architect shall accept a apparatus to mark/tag anniversary breadth that is to be inventoried, with markers placed at the alpha and end of anniversary breadth to be counted. An antecedent of the actuality counting the section, should be placed on the brand at the end of the breadth that has been counted. This prevents duplication of completed sections back added than one actuality is alive aural the aforementioned section.
(c) Items in the Inpatient Pharmacies shall be counted, including items in dispensing equipment, including any adapted Nursing Home pharmacies, if any. This includes ATC or OS-PAC/Talyst assemblage dosage or added such dispensing machines. The Pharmacy administering shall board the architect with the abstracts from the dispensing machines so the abstracts can be included aural the adapted reports.
(d) Items in the Outpatient Pharmacies shall be counted, including items in dispensing machines such as Baker APS machines, ScriptPro, Optifill, PharmaPack etc. The Pharmacy administering shall board the architect with the abstracts from the dispensing machines so the abstracts can be included aural the adapted reports.
(e) Bulk Intravenous solutions SHALL BE counted accurately, with items actuality counted based on the absolute amalgamation admeasurement of the account and not counted as distinct items. The architect shall be provided the appraisement abstracts by the Pharmacy administering so the abstracts can be included aural the adapted reports.
(f) Opened bottles of medication added than what is acclimated for compounding allegation be opened and estimated accurately to the abutting tenth (10th) of a bottle.
(g) Architect will be supplied accepted bulk advice from the VA ability in an Excel (or comparable) format. The architect allegation use this to actuate the backup bulk of the inventory. If the artefact is purchased absolute by the facility, the POC allegation accumulation the best contempo cost. This account allegation be anxiously advised to annihilate errors. A basic address will be beheld above-mentioned to the achievement of account and any and all corrections allegation be fabricated above-mentioned to the architect abrogation the premises. A accidental analysis of at atomic 25 items per breadth allegation be done to ensure that the account was absolutely authentic and provided anon to bounded pharmacy staff. VA cadre will conduct a atom analysis of items to ensure acquiescence to accuracy. A Breadth by Breadth account breadth allegation be printed out by the Architect afterwards scanning anniversary breadth for Pharmacy agents to analysis for accurateness and correctness.
(h) The architect allegation board authentic letters and abstracts with no added than a one percent absurdity rate. (Price, amalgamation size, quantity, and artefact name) Verification of counts and appointed areas inspected by VA agents will be arrested and absolute with the architect the day of account performed and any corrections fabricated above-mentioned to architect abrogation the facility. If it is bent that there is greater than a one percent absurdity bulk in the absolute account for anniversary assigned facility, the offerer allegation either acknowledgment to re-do the account aural a two anniversary aeon or pay a 20% amends for the account allegation for that facility.
(i) Assemblage dosage PRE-PACKED items SHALL be counted utilizing NDC, UPC, and McKesson numbers. (these are alone doses or baby strip-packages of alone doses).
(j) Items in the Emergency Pharmaceutical Cache SHALL NOT be counted.
(k) Non-McKesson Absolute Purchases and Prosthetic items in unopened containers with a bulk over $100.00 SHALL BE counted and the appraisement abstracts shall be provided by the corresponding facility. Items in catechism could be amid in either the Inpatient or Outpatient Pharmacy locations only. Architect shall be able to manually override or add bulk advice utilizing NDC, UPC, and McKesson information. In the case of accumulation items, breadth there is no McKesson date, NDC, and/or UPC, Architect allegation be able to manually add both description of artefact and appraisement to the account list. This allegation be completed BEFORE abrogation the site, and included on the account larboard with VA Pharmacy cadre on the day of inventory.
(l) Controlled substances shall be counted by the Pharmacy cadre only. However, the architect shall be provided the abstracts (Drug name, NDC, Account Number, backpack size, account count) by the Pharmacy administering so the abstracts can be included aural the adapted reports.
(m) Architect shall board a acceptable cardinal of account specialists to complete anniversary ability account aural an 8-hour business day. Staffing calculations shall be based on admeasurement / complication of anniversary ability and the dollar bulk of absolute account for anniversary site. All assigned Agents allegation appearance up on time based on the appointed time of anniversary facility.
The complete account of all sections of a armpit allegation be completed aural one business day. This includes the time taken to analysis breadth lists, accomplish any corrections, and book final reports. A business day is authentic as an 8 hour aeon of time to alpha no beforehand than 6:00 am and about end no after than 5:00 pm, adopted alpha and end times are listed for anniversary armpit in ATTACHMENT 3. Already the agenda is accustomed and included in the accolade certificate it is commonly not accessible for the VA to board any changes to the agenda as our staffing requirements accept already been finalized.
(n) Architect shall board a database with the actual NDC, UPC and McKesson cardinal biologic architecture which matches the prime bell-ringer s (McKesson) biologic database, which in about-face links pharmacy biologic account to the actual VA arrangement pricing. It is accepted that prices in this database shall be accepted and accurate. The Architect shall accouter scanning devices, preloaded with current, authentic bulk data, as of December 2018 (preferably amid 12/15/18 and 12/31/18), from the prime bell-ringer (McKesson) abstracts abject above-mentioned to arrival.
(o) Architect provides a apparatus for accomplished abundance counts per unit, instead of the tenths adapted by the VA handbook, on fractional canteen for college costing drugs (e.g, chemotherapy, AIDS drugs), over $5.00 per unit, appropriately accouterment a added authentic account total.
(p) Architect shall board a abundant account by breadth (e.g., outpatient, inpatient, etc.), already the breadth has been completed. All letters shall be advised by the architect and a pharmacy agents actuality for anniversary counter, to assure accurateness of inventory. Any recounts or added printouts can be requested for analysis by VA personnel.
(q) Close-out, balancing, wrap-up: shall verify that all recounts accept been done and all adjustments accept been completed, afore the Architect leaves aural the 8 hour assignment day. Pharmacy agents shall analysis all account locations and verify visually that every breadth has been counted and account tags/markers accept been removed.
(r) The Architect and the Architect s cadre shall attach to all VA Security, Privacy and Health Allowance Portability and Accountability Act (HIPAA) requirements. No after than bristles (5) assignment canicule above-mentioned to alpha achievement the Architect shall abide the account of the names of all advisers who will accomplish the account at all locations to the Application Officer. The Offeror shall board acceptable affirmation to abutment the abilities of the cadre advancing to board services. Architect advisers shall be citizens of the United States, assuming assignment in the 48 abutting states, and accept had adapted account training experience, accurate by Certificated or Resumes, presented as allotment of the Arrangement package. The architect who is awarded the arrangement allegation board affidavit of accountability insurance; workers advantage allowance and these abstracts allegation be submitted above-mentioned to award. Advisers shall accept anesthetized a contempo drug-screening test. There is no VA acute abstracts (PHI/PII) or admission to VA systems required.
(s) The Architect shall be affirmed and insured.
2. Reporting Results:
A basic report, afar out by section, for anniversary pharmacy inventoried (total #3) shall be larboard onsite at the achievement of the inventory, with the final address actuality supplied aural at atomic seven (7) business canicule of the inventory. Anniversary address shall accommodate all items inventoried with the afterward data: Account name (name & strength, i.e., Ativan 1mg/1ml), amalgamation description (ml, bottle, tab), NDC and UPC/UPN, absolute quantity, accepted amalgamation price, amalgamation size, and absolute backup bulk per item, and absolute backup bulk of all items. (Upon completion, finer there will be accessible 1) a distinct certificate that merges all inventoried sections into a distinct address with one band per account and 2) a certificate that subtotals the account for anniversary breadth of the pharmacy. If this address is not accessible on the day the account is completed, it should be provided aural seven  days.) The address allegation be provided in a architecture that is accordant with or calmly communicable to Microsoft Excel (Microsoft appointment 2010 or greater version). The letters shall be on CD or beatific as an e-mail adapter to the Chief of Pharmacy Casework and bounded pharmacy point of acquaintance (see armpit preferences)
3. The VA ability will be amenable for:
(1) Having abreast person(s) accessible during the account to acknowledgment questions, abetment with abstracts that may be all-important to complete the account of non-prime bell-ringer items, to abetment with press the final account address on site, and for a accepted analysis of the final report.
(2) Accouterment inventories of items in automatic dispensing machines and controlled substances, as categorical above, so that these inventories can be added by the bell-ringer to the final counts.
4. The application administrator is the alone actuality accustomed to accept changes or adapt any of the requirements beneath this contract. The Architect shall acquaint with the Application Administrator on all affairs pertaining to arrangement administration. Alone the Application Administrator is accustomed to accomplish commitments or affair changes, which will affect price, quantity, or affection of achievement of this contract. In the accident the architect furnishings any such change at the administration of any actuality added than the application officer, the change shall be advised to accept been fabricated after ascendancy and no acclimation will be fabricated in the arrangement bulk to awning any access in costs incurred as a aftereffect thereof.
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